The WHMCA Centre is a well-maintained facility with green space, 3 beautiful gardens, a playground, and ample parking. During winter months, volunteers maintain an outdoor skating rink. The main facility, the Centennial Garden and the approach from the parking lot are fully accessible to individuals with mobility restrictions. WHMCA welcomes your interest in renting our facilities. For more information or to schedule an appointment for a personal showing, please contact:
Facility Manager at (403) 276-5474 or hallmanager@winstonheights.ca.
Office Hours: Mon, Tues, Thurs, Fri, 9:00 AM – 12:00 PM. (Closed on Wed and general holidays)
Main Hall
Description: The beautiful hardwood floor and a disco ball make this hall particularly attractive for square, round and ballroom dances. It is also popular for large parties, smaller weddings, town hall meetings, memorials and presentations. It has access to a commercial kitchen, bar servery, coat room, foyer and an accessible washroom. Included in the rental fee are a portable stage (4 sections), tables, chairs, coffee urns, whiteboards, podium and a sound system. Use of stove, as well as dishes/cutlery, pipe-and-drape, projector/screen and a cordless microphone/PA system, are available at a nominal charge.
Size: 37’ x 46’ (1,700 sq. ft. open floor area)
Capacity: 140 people (100 if banquet seating); Current Capacity: Provincially Mandated Caps
Daily Rental Fee: Sun-Fri $420; Sat $460
Hourly Rental: Sun-Fri $58; Sat $60 (3-hour minimum)
Deposit: $485
Main Hall
Main Hall – Birthday
Main Hall – Christmas Concert
East Hall
Description: This sunny hall with a mix of hardwood and linoleum floor faces the Centennial Garden and opens up onto a small patio. This is our most popular hall for receptions, showers, christenings and small group dinners. It has access to our commercial kitchen, bar, coat room, foyer and an accessible washroom. Included in the rental fee are tables, chairs, coffee urns, whiteboards, podium and sound system. Use of stove, as well as dishes/cutlery, projector/screen and cordless microphone/PA system, are available at a nominal charge.
Size: 33’ X 38’ (1,250 sq. ft.)
Capacity: 60 people; Current Capacity: 30 people
Daily Rental Fee: Sun-Fri $275; Sat $285
Hourly Rental: Sun-Fri $39; Sat $45 (3-hour minimum)
Deposit: $300
East Hall
East Hall
Combined Main/East Halls
Description: By opening up a folding wall we are able to create our largest hall for large dances, weddings, parties, hall meetings, graduations and conferences. It has access to a commercial kitchen, bar servery, coat room, foyer and an accessible washroom. Included in the rental fee are a portable stage (4 sections), tables, chairs, coffee urns, whiteboards, podium and a sound system. Use of stove, as well as dishes/cutlery, pipe-and-drape, projector/screen and a cordless microphone/PA system, are available at a nominal charge.
Size: 3,000 sq. ft.
Capacity: 200 people (150 banquet); Current Capacity: Provincially Mandated Caps
Daily Rental Fee: Sun-Fri $680; Sat $680
Hourly Rental: Sun-Fri $95; Sat $95 (3-hour minimum)
Deposit: $720
Combined Main & East Halls
Combined Main & East Halls
Bar
West Hall
Description: This easy-to-clean hall with linoleum floors faces the children’s playground and parking lot. It has its own entrance, accessible washrooms and is air-conditioned. It is heavily used for meetings, product demonstrations and children’s birthday parties. This hall has no access to kitchen or bar servery. Included in the rental fee are tables, chairs, whiteboards and coffee urns. Projector/screen are available to rent at a nominal charge.
Size: 37’ x 33’
Capacity: 60 people; Current Capacity: 30 people
Daily Rental Fee: Sun-Fri $195; Sat $205
Hourly Rental: Sun-Fri $39; Sat $40 (3-hour minimum)
Deposit: $215
Kid’s Birthday Party Special: Children 10 years old and younger, up to 40 guests, $65 for 3 hours plus $105 deposit.
West Hall
West Hall
Founder’s Room
Description: This sunny air-conditioned boardroom is available for meetings, small presentations and book clubs. It has access to accessible washrooms through the Main Hall. Included in the rental fee are boardroom table, chairs, whiteboard, bar fridge, microwave and Keurig. A projector is available to rent at a nominal charge.
Size: 16’ x 26’ (415 sq. ft.)
Capacity: 15 people; Current Capacity: 5 people
Hourly Rental: $25
Deposit: None
Boardroom
North Hall (Annex Building)
Description: This hall is contained within a separate building adjacent to the main facilities. It is popular with card clubs, small discussion groups, children’s instructional classes, skating parties and gatherings of friends and families. It has a kitchenette with stove, fridge and microwave and washrooms. Included in the rental fee are tables, chairs, coffee pots, whiteboard and use of a fire pit. Projector/screen are available to rent at a nominal charge. This building is not fully accessible for those with mobility restrictions.
Size: 22’ X 30’ (660 sq. ft.)
Capacity: 60 people; Current Capacity: 15 people
Daily Rental Fee: Sun-Fri $175; Sat $190
Hourly Rental: Sun-Fri $39; Sat $45 (3-hour minimum)
Damage Deposit: $200
North Hall
Commercial Kitchen
Description: This bright, ventilated kitchen has a large island, commercial gas stove and grill, commercial cooler fridge, double sink, microwave, commercial dishwasher and trolleys.
Size: 15’ X 25’ (375 sq. ft.)
Daily Rental Fee: $150
Hourly Rental: $50 (3-hour minimum)
Deposit: $1500
Kitchen
Kitchen
REDUCING THE SPREAD OF COVID-19…
- Until further notice and prior to having access to WHMCA’s facilities, all Renters and Users are required to sign an Addendum to the Rental/User Agreement pertaining to COVID-19.
- In its efforts to reduce the spread of COVID-19, the Province of Alberta may change or rescind conditions pertaining to the operation of community centres and if a booking must be significantly changed or cancelled because of such changes, WHMCA will forgo its cancellation policy and return all deposits and rental fees paid as of the date of closure.
- Food and beverage must be served in accordance with any COVID-19 restrictions imposed by the Province of Alberta including the following: all food must be plated and served OR if buffet-style, served by designated servers with only one individual touching each serving utensil.
- In addition to ensuring that its facilities are cleaned daily, WHMCA shall:
- Sanitize high touch surfaces to be used by the Renter/User including doorknobs, light switches, table tops, chair tops, toilets, sinks and faucets
- Provide hand sanitizer solution and paper towels at each entrance.
- The Renter/User shall:
- Employ social distancing measures, requiring individuals, families and/or cohort groups to maintain a 2-metre distance between them
- Require participants to wear face masks or shields when social distancing is not possible
- Require participants to use the provided hand sanitizer when entering
- Encourage regular hand washing and use of hand sanitizer
- Require all participants to sign a log-in sheet upon entry which is then to be put into the white mailbox adjacent to the front door immediately following the event
- If requested, allow WHMCA to be onsite for part or all of its event(s) to ensure that the log is being completed by all in attendance, that capacities are not being exceeded and that social distancing is being maintained
- Pay a COVID-19 Sanitation Charge (plus GST) per rental/usage day or event as WHMCA must pass along the cost of labour and product for its required sanitization program – the amount which will vary depending on the nature of the event
- Follow WHMCA’s rules while accepting the risk on behalf of its participants that COVID-19 could be contracted while at WHMCA’s facilities
- Each exterior door has a sign posted asking the following questions and it is the responsibility of the Renter/User to require anyone entering to be able to answer each question in the negative:
- Do you have any of these symptoms: fever, cough, shortness of breath, difficulty breathing, sore throat or runny nose?
- Have you or anyone in your household travelled outside Canada in the last 14 days?
- Have you or anyone in your household been in contact with anyone in the last 14 days who is being considered to have or does have COVID-19?
- Are you currently being considered for having COVID-19 or have you tested positive for COVID-19 within the last 10 days?
- Temporary Face Covering Bylaw for Indoor Events
- Our West Hall, North Hall and Commercial Kitchen each have their own outside entrances as well as their own washrooms. Therefore, unless there is need to access another part of the building, face coverings are not required for these spaces.
- Our Main Hall, East Hall and Boardroom share an entrance, foyer and washrooms. If there is only one event taking place in any of these 3 halls at any one time, face coverings are not required. However, if there is more than one group, face coverings shall be required when crossing through the shared spaces.
- If any portion of the building is open to the public, masks shall be required for those portions of the building.
HALL CAPACITIES, FEES, DEPOSITS & COVID-19 SANITIZATION FEE
- We accept cash, cheque, money order and electronic transfer (EFT). We do not accept credit card or debit card payments.
- A Deposit is charged in addition to the Rental Fee. Deposits are due at the same time as the contract is signed. The Deposit will be mailed by cheque to the address stated on the contract (less any deductions) usually within 3 weeks of the rental date.
- Rental Fees are due in full 30 days or more in advance of the booked date.
- $45 will be charged for any NSF cheque.
- Hall capacities have been determined by the Calgary Fire Department and do not take into account the Province’s current social distancing requirements. Please speak directly with Facility Manager regarding current capacities.
- For the time being, a COVID-19 sanitization charge is being levied to help pay for those costs.
- GST is added to all fees and expenses.
Hall Rental Rates
(All fees and charges subject to GST)
| Hall Description | Hourly Rental Rate | Full Day Rental Rate | Deposit | Pre-COVID Capacity | Current Temp Capacity |
|---|---|---|---|---|---|
| MAIN HALL | Sun-Fri: $58 Sat: $60 | Sun-Fri: $420 Sat: $460 | $485 | 140 | 50 |
| · Includes tables, chairs, bar, portable stage, coat room, receiver (music from personal device through ceiling speakers), coffee urns | |||||
| · Use of commercial kitchen (subject to availability) | |||||
| · Fully accessible | |||||
| · Air conditioned, disco ball | |||||
| EAST HALL | Sun-Fri: $39 Sat: $45 | Sun -Fri: $275 Sat: $285 | $300 | 60 | 30 |
| · Includes tables, chairs, bar, coat room, receiver (music from personal device through ceiling speakers), coffee urns | |||||
| · Use of commercial kitchen (subject to availability) | |||||
| · Fully accessible | |||||
| · Sunny, faces Centennial Garden, air conditioned | |||||
| COMBINED MAIN & EAST HALLS | Sun-Fri: $95 Sat: $95 | Sun-Fri: $680 Sat: $680 | $720 | 200 | 50 |
| · Includes tables, chairs, bar, portable stage, coat room, receiver (music from personal device through ceiling speakers), coffee urns | |||||
| · Use of commercial kitchen (subject to availability) | |||||
| · Fully accessible | |||||
| · Air conditioned | |||||
| WEST HALL | Sun-Fri: $39 Sat: $40 | Sun-Fri: $195 Sat: $205 | $215 | 60 | 30 |
| · Includes tables, chairs, coffee urns | |||||
| · No access to kitchen or bar | |||||
| · Fully accessible | |||||
| · Air conditioned; faces parking lot; sunny | |||||
| NORTH HALL (ANNEX BLDG) | Sun-Fri: $39 Sat: $45 | Sun-Fri: $175 Sat: $190 | $200 | 60 | 15 |
| · Includes tables, chairs, coffee urns, coat room | |||||
| · Use of re-heat kitchen (microwave, stove, fridge) | |||||
| · Not accessible for persons with wheelchairs | |||||
| · Air conditioned | |||||
| FOUNDERS’ ROOM (BOARD ROOM) | $25 | N/A | N/A | 15 | 6-8 |
| · Includes large monitor, whiteboard, Keurig, small fridge | |||||
| · Fully accessible | |||||
| · Air conditioned; faces Centennial Garden; sunny | |||||
| COMMERCIAL KITCHEN | $50 | $150 | $150 | N/A | |
| · Does not include equipment or small wares | |||||
| WEDDING PACKAGE | N/A | $1000 | $1050 | 200 | 50 |
| · Full-day use of Main & East Halls, Boardroom, Commercial Kitchen, Bar | |||||
| · Use of West Hall (subject to availability) & Centennial Garden | |||||
| · Tables, chairs, receiver to play music from personal device through ceiling speakers in Main & East Halls | |||||
| · Dishes, cutlery, coffee urns | |||||
| · Use of PA system with cordless mic, podium | |||||
| · Use of stage and black pipe-and-drape backdrop | |||||
| · Access evening prior (subject to availability; $250) | |||||
| · Use of halls morning after for clean-up (subject to availability and additional cost) | |||||
| NEW YEAR’S EVE PACKAGE | N/A | $1000 | $1050 | 200 | 50 |
| · Full-day use of Main & East Halls, Boardroom, Commercial Kitchen, Bar | |||||
| · Use of West Hall (subject to availability) | |||||
| · Tables, chairs, receiver to play music from personal device through ceiling speakers in Main & East Halls | |||||
| · Dishes, cutlery, coffee urns | |||||
| · Use of PA system with cordless mic, podium | |||||
| · Use of stage and black pipe-and-drape backdrop | |||||
| · Includes Jan 1 morning for clean-up (subject to availability) | |||||
| KIDS’ BIRTHDAY PARTY SPECIAL | $65 for 3 hrs Regular rate each additional hour | 60 | 30 | ||
| · West Hall (only) – hall faces playground & parking lot | |||||
| · For children up to 14 years | |||||
| · No access to kitchen or bar | |||||
| ADDITIONAL ITEMS | |||||
| · Use of stove: warm-up | $25 | ||||
| · Use of stove: cooking | $40 | ||||
| · Dinner dishes & cutlery | $0.50/setting | ||||
| · Black pipe & drape (Main Hall) | $100 | ||||
| · Cordless Mic (Main or East Hall) | $25 | ||||
| · Projector & Screen | $25 | ||||
| · Caretaker set-up & clean-up | $30/hr (subject to availability) | ||||
| · GST on rental fees & additional items | |||||
| DEPOSIT | |||||
| · Holds the space and acts as a “damage deposit” to be put against costs for clean-up, unapproved use of facilities, disregard of rules or penalties for complaints | |||||
| · Required for all renters (with a few exceptions) | |||||
| · Returned by mail by cheque, usually within 3 weeks of the rental date | |||||
| PAYMENT OF DEPOSIT AND RENTAL FEES | |||||
| · All deposits and rental fees are due in their entirety 30 days or more in advance of the rental date | |||||
| · Cash, money order or EFT is accepted at any time | |||||
| · Cheques are accepted but only if payment is 30 days or more prior to rental date | |||||
| · WMCA does not accept debit or credit card payments | |||||
| CANCELLATION POLICY | |||||
| · With 30 days’ notice, the full deposit and any rental fees paid less $52.50 (admin fee & GST) refunded. | |||||
| · With less than 30 days’ notice, no refund of deposit. If deposit has been waived, the rental fee will not be returned. | |||||
General Guidelines for Use of the Facilities
(Guidelines, Rules and Fees subject to change without notice)
Important Advisory: Hall rental bookings are not confirmed until the signed contract and deposit have been received.
Nature of the Facilities…
- These facilities and their use are governed by a volunteer Board of Directors, all residents of the Winston Heights-Mountview community.
- We rent 5 spaces: 4 in our main building (Main Hall, East Hall, West Hall, Boardroom) and the North Hall, a stand-alone building that also supports ice skating in the winter. The Main and East Halls can also be combined to create a much larger space.
- It is intended that these facilities be used for a multitude of events, held at the same time. As such, no renter/user has exclusive use of the common areas including the foyer, washrooms, kitchen, gardens or parking lot unless specifically negotiated and stated on the contract. As a rule, renters/users do not have access to the kitchen’s pantry unless specifically negotiated.
- All renters and users need to be aware that other groups may be using other spaces on-site during their rentals and be respectful of those activities. The Facility Manager will endeavour to ensure that all renters and users are aware of other activities taking place at the same time.
Video Surveillance…
- WHMCA has installed video surveillance as one means to protect our users, renters, community residents, facilities and equipment.
- This equipment is to be used for security purposes. It may be monitored during any rental/usage to observe first time renters, large events, reported suspicious activity and to verify the arrival/departure time of renters. It may be used following any rental/usage to verify compliance to any guidelines or rules.
- WHMCA’s full Privacy Policy can be found on the website.
Note…
- The WHM Community Centre reserves the right to change or cancel any part of a use agreement and related scheduled activity.
The Day of Your Event…
- Make sure you have the lockbox code for the entrance door you are using. Assume that the facilities will be locked when you arrive and that you must lock up when you leave.
- Make sure you book sufficient time for your event…from the moment you unlock the door to set-up the hall(s) to the moment you take out the garbage, turn off the lights and lock the door. It is all part of your booked time.
- If the weather is very hot, renters of the Main, East and North Halls might wish to bring floor fans as there is no air conditioning in those halls. The West Hall and Board Room have air conditioning.
- When you arrive, we will have put the furnishings and equipment in the hall that you have requested: tables and chairs, possibly stage, pipe-and-drape or microphone. It is up to you to put the tables and chairs where you want them. You are not to move the stage or pipe-and-drape at any time. You are welcome to use the artificial trees in the public areas.
- Light switches for all washrooms for the Main & East Halls are by the Janitor’s Room.
- Although every effort is made to provide adequate paper products in the washrooms, additional paper towels or toilet tissue are in the Janitor’s Room.
- All trash receptacles should have extra bags in them for your convenience.
- Cleaning supplies are in the Janitor’s Room, near the Ladies Washroom in the Main Hall.
After Your Event…
- Stack the chairs in stacks of 6 and set them against a wall. Please don’t mix the colours. (There are light-coloured and dark-coloured chairs with slightly different patterns. They are very difficult to pull apart if mixed together.)
- Dry mop the floor. If there is a spill on the hardwood floor in the Main and East Halls that requires immediate attention, a wet mop may be used (no detergent).
- Clean and fold the tables. Stack them against a wall.
- Tie up your trash and take outside to the garbage bin, located behind the kitchen door.
- Check outside on the immediate grounds, including the Centennial Garden in front of the main building, to clean up any debris from your guests.
- Please try to leave the facilities as you found them. Clean up as best you can.
These facilities are in a residential community and we try hard to be a good neighbour. Noise and disturbance complaints are taken very seriously.
Rules for Use of Facilities
Booked Rental Time…
- The rental period starts from the time you unlock the door, unload supplies and start decorating; and ends when you finish your clean-up, take out the garbage and lock the door. Rental fees are charged for all of those hours. It is expected and required that you remain within the hours booked or additional charges will be levied.
- There is a 3-hour minimum charged for all rentals.
Liquor…
- A liquor permit is required at all times when liquor is to be served.
- The procurement of a liquor license is the responsibility of the renter/user and shall not extend service beyond 1:00 AM.
- Party Alcohol Liability insurance (PAL) must be procured by the renter/user in order for liquor to be served. Proof of adequate insurance is required before access to facilities is provided.
- Liquor is not permitted outside the buildings.
Occupation and Noise…
- Amplified/live music is prohibited past 1:00 AM.
- The facilities are to be vacated by 2:00 AM.
- Use of the facilities is at the sole risk and liability of the renter/user.
- Unauthorized use of any space not included in the rental/usage agreement is prohibited.
- No lodging or overnight camping in the parking lot is permitted.
Decorations…
- Decorations are permitted ONLY as follows: green or blue painters’ masking tape; putty designed for this purpose; removable poster tape; reusable clear tabs. Other options are ceiling magnets and removable hooks.
Hall Clean Up…
- Renters/users are required to “Leave it as you found it”. The various rooms (halls, kitchen, bar, washrooms) are to be cleaned and left in the condition they were in at the time of possession by the renter/user. Failure to do so may result in the forfeiture of the rental deposit and further costs may be invoiced back to the renter/user for any additional cleaning or repairs.
- Remove everything that has been brought to the facilities. Prior approval from the Facility Manager is required if anything is to be left on-site for pick up at a later time. Any items or equipment left behind without prior approval will be subject to storage fees and/or disposal.
Strictly Prohibited…
- Packing, duct, tuck, clear household and double-sided foam tapes to attach anything to the floors, walls, doors, windows or anything else owned by WHMCA. These remove the finish from the floor and walls and it is very difficult to get the glue off the fixtures.
- Affixing anything to the ceiling is prohibited – we can loan you magnets at no charge.
- Open flame candles – use the battery-operated ones.
- Confetti, rice, birdseed or loose decorative gemstones – either inside facilities or on the grounds.
- Dance wax on the floors.
- Tacks, nails or staples anywhere – on tables, counters, walls, doors or ceiling.
- Single serving glass beverage containers (beer bottles, coolers, soft drinks). Please use cans.
- Animals, birds or reptiles without the express permission of the Facility Manager.
- The following products are approved:
Flammable Materials…
- In compliance with the Alberta Fire Code and under the direction of the City of Calgary Fire Department, the use of candles, propane or any other type of open flame is STRICTLY PROHIBITED. Failure to comply may result in the immediate suspension of the event.
Additional Equipment…
- Any additional equipment brought by the renter or user must have prior approval from the Facility Manager. This may include but is not limited to special electrical equipment, lights, lifts, platforms, barbeques or ladders.
Conditions and Typical Reasons for Loss of All or Part of Rental Deposit…
- Failure to comply with the Rules of Hall Use
- Setting up prior to the specified time and/or failure to vacate the premises by the time specified in the contract
- Complaints from neighbours for excessive noise or other reasons
- Any circumstance that results in a call-out to the facilities by the Calgary Police Service or a private security service
- Serving of alcohol later than 1:00 AM
- Use of facilities for purposes other than those stated in the rental contract
- Unauthorized use of space not included in your contract
- Failure to complete adequate clean-up after the event and leave the facility “as you found it”
- Damages to the facilities, property or furnishings
- Damage to any portion of the floors – whether intentional or accidental
- Use of flammable materials without prior written approval from the Facility Manager
- Violation of the occupancy limit as stated in the rental contract