Community Hall

The Winston Heights-Mountview Community Hall is located at 520 27 Avenue NE (one block east of Edmonton Trail).

The WHMCA Centre is a well-maintained facility with green space, 3 beautiful gardens, a playground, and ample parking. During winter months, volunteers maintain an outdoor skating rink. The main facility, the Centennial Garden and the approach from the parking lot are fully accessible to individuals with mobility restrictions. WHMCA welcomes your interest in renting our facilities. For more information or to schedule an appointment for a personal showing, please contact:

Facility Manager at (403) 276-5474 or hallmanager@winstonheights.ca.
Office Hours: Mon, Tues, Thurs, Fri, 9:00 AM – 12:00 PM. (Closed on Wed and general holidays)

Main Hall

Description: The beautiful hardwood floor and a disco ball make this hall particularly attractive for square, round and ballroom dances. It is also popular for large parties, smaller weddings, town hall meetings, memorials and presentations. It has access to a commercial kitchen, bar servery, coat room, foyer and an accessible washroom. Included in the rental fee are a portable stage (4 sections), tables, chairs, coffee urns, whiteboards, podium and a sound system. Use of stove, as well as dishes/cutlery, pipe-and-drape, projector/screen and a cordless microphone/PA system, are available at a nominal charge.
Size: 37’ x 46’ (1,700 sq. ft. open floor area)
Capacity: 140 people (100 if banquet seating)
Daily Rental Fee: $400
Hourly Rental: $55 (3-hour minimum)
Deposit: $400

Main Hall

Main Hall – Birthday

Main Hall – Christmas Concert

East Hall

Description: This sunny hall with a mix of hardwood and linoleum floor faces the Centennial Garden and opens up onto a small patio. This is our most popular hall for receptions, showers, christenings and small group dinners. It has access to our commercial kitchen, bar, coat room, foyer and an accessible washroom. Included in the rental fee are tables, chairs, coffee urns, whiteboards, podium and sound system. Use of stove, as well as dishes/cutlery, projector/screen and cordless microphone/PA system, are available at a nominal charge.
Size: 33’ X 38’ (1,250 sq. ft.)
Capacity: 60 people
Daily Rental Fee: $245
Hourly Rental: $35 (3-hour minimum)
Deposit: $257.25

East Hall

East Hall

Combined Main/East Halls

Description: By opening up a folding wall we are able to create our largest hall for large dances, weddings, parties, hall meetings, graduations and conferences. It has access to a commercial kitchen, bar servery, coat room, foyer and an accessible washroom. Included in the rental fee are a portable stage (4 sections), tables, chairs, coffee urns, whiteboards, podium and a sound system. Use of stove, as well as dishes/cutlery, pipe-and-drape, projector/screen and a cordless microphone/PA system, are available at a nominal charge.
Size: 3,000 sq. ft.
Capacity: 200 people (150 banquet)
Daily Rental Fee: $645
Hourly Rental: $90 (3-hour minimum)
Deposit: $677.25

Combined Main & East Halls

Combined Main & East Halls

Bar

West Hall

Description: This easy-to-clean hall with linoleum floors faces the children’s playground and parking lot. It has its own entrance, accessible washrooms and is air-conditioned. It is heavily used for meetings, product demonstrations and children’s birthday parties. This hall has no access to kitchen or bar servery. Included in the rental fee are tables, chairs, whiteboards and coffee urns. Projector/screen are available to rent at a nominal charge.
Size: 37’ x 33’
Capacity: 60 people
Daily Rental Fee: $175
Hourly Rental: $35 (3-hour minimum)
Deposit: $175
Kid’s Birthday Party Special: Children 10 years old and younger, up to 40 guests, $50 for 3 hours plus $105 deposit.

West Hall

West Hall

Boardroom

Description: This sunny air-conditioned boardroom is available for meetings, small presentations and book clubs. It has access to accessible washrooms through the Main Hall. Included in the rental fee are boardroom table, chairs, whiteboard, bar fridge, microwave and Keurig. A projector is available to rent at a nominal charge.
Size: 16’ x 26’ (415 sq. ft.)
Capacity: 15 people
Hourly Rental: $25
Deposit: None

Boardroom

North Hall (Annex Building)

Description: This hall is contained within a separate building adjacent to the main facilities. It is popular with card clubs, small discussion groups, children’s instructional classes, skating parties and gatherings of friends and families. It has a kitchenette with stove, fridge and microwave and washrooms. Included in the rental fee are tables, chairs, coffee pots, whiteboard and use of a fire pit. Projector/screen are available to rent at a nominal charge. This building is not fully accessible for those with mobility restrictions.
Size: 22’ X 30’ (660 sq. ft.)
Capacity: 60 people
Daily Rental Fee: $150
Hourly Rental: $35 (3-hour minimum)
Damage Deposit: $157.50

North Hall

Commercial Kitchen

Description: This bright, ventilated kitchen has a large island, commercial gas stove and grill, commercial cooler fridge, double sink, microwave, commercial dishwasher and trolleys.
Size: 15’ X 25’ (375 sq. ft.)
Daily Rental Fee: $200
Hourly Rental: $40 (3-hour minimum)
Deposit: $210

Kitchen

Kitchen

Hall Rental Rates

(All fees and charges subject to GST)

Venue Description Hourly Rate Day Rate Deposit Capacity
MAIN HALL $55 $400 $420 140
Includes tables, chairs, stage, sound system, coffee urns
Use of kitchen and/or bar may be included if available
Accessible washroom
EAST HALL $35 $245 $257.25 60
Includes tables, chairs, sound system, coffee urns
Use of kitchen and/or bar may be included if available
Accessible washroom
COMBINED MAIN/EAST HALLS $90 $645 $677.25 200
Includes tables, chairs, stage, sound system, coffee urns
Kitchen may be included if available
Accessible washroom
WEST HALL $35 $175 $183.75 60
Includes tables, chairs, coffee urns
Accessible washrooms
Use of kitchen or bar not included
NORTH HALL (ANNEX BLDG) $35 $150 $157.50 60
Tables, chairs, whiteboard
Use of kitchenette, coffee urns
Washrooms
BOARD ROOM $25 N/A N/A 15
Chairs, boardroom table, whiteboard
Use of bar fridge, microwave, Keurig
KITCHEN ONLY $40 $200 $210 N/A
WEDDING PACKAGE $1000 $1050 200
Includes full day use of East, Main and West Halls, kitchen, bar, Centennial Garden area (does not include access to Community Garden)
Includes tables, chairs, stage, pipe-and-drape, sound system, cordless microphone/PA system, coffee urns, dishes, cutlery
Additional charge for prior evening Wedding Rehearsal and/or set-up $250
NEW YEAR’S EVE SPECIAL $1000 $1050 200
Full day use of East, Main and West Halls, kitchen, bar
Includes tables, chairs, stage, pipe-and-drape, cordless microphone, coffee urns, dishes, cutlery
Includes 4 hours on the morning of January 1 for cleanup
KID’S BIRTHDAY PARTY SPECIAL $50 for 3 hrs $105 40
West Hall (only), located across from playground $35 for each additional hour
For children up to 10 years and events up to 40 people
No access to kitchen or bar
ADDITIONAL EQUIPMENT & CHARGES
Use of commercial stove – Main Kitchen – food warm-up $25
Use of non-commercial barbecue $50
Pipe-and-drape – Main Hall $100
Microphone – Main and East Halls $25
Projector and screen $25
Rolling whiteboards (any Hall) N/C
Wooden podium N/C

General Guidelines for Use of the Facilities

(Guidelines, Rules and Fees subject to change without notice)

Important Advisory: Hall rental bookings are not confirmed until the signed contract and deposit have been received.

Nature of the Facilities…

  • These facilities and their use are governed by a volunteer Board of Directors, all residents of the Winston Heights-Mountview community.
  • We rent 5 spaces: 4 in our main building (Main Hall, East Hall, West Hall, Boardroom) and the North Hall, a stand-alone building that also supports ice skating in the winter. The Main and East Halls can also be combined to create a much larger space.
  • It is intended that these facilities be used for a multitude of events, held at the same time. As such, no renter/user has exclusive use of the common areas including the foyer, washrooms, kitchen, gardens or parking lot unless specifically negotiated and stated on the contract. As a rule, renters/users do not have access to the kitchen’s pantry unless specifically negotiated.
  • All renters and users need to be aware that other groups may be using other spaces on-site during their rentals and be respectful of those activities. The Facility Manager will endeavour to ensure that all renters and users are aware of other activities taking place at the same time.
  • Our goal is to provide a no-frills, clean and functional space for your event. If you do not believe we have achieved this, please let us know.

Video Surveillance…

  • WHMCA has installed video surveillance as one means to protect our users, renters, community residents, facilities and equipment.
  • This equipment is to be used for security purposes. It may be monitored during any rental/usage to observe first time renters, large events, reported suspicious activity and to verify the arrival/departure time of renters. It may be used following any rental/usage to verify compliance to any guidelines or rules.
  • WHMCA’s full Privacy Policy can be found on the website.

Wi-Fi…

  • WHMCA does not provide access to its Wi-fi. However, we are a Shaw Hot Spot and a Telus Hot Spot. Renters/users are to join one of those in order to have a Wi-fi connection.

Note…

  • The WHM Community Centre reserves the right to change or cancel any part of a use agreement and related scheduled activity.

The Day of Your Event…

  1. Make sure you have the lockbox code for the entrance door you are using. Assume that the facilities will be locked when you arrive and that you must lock up when you leave.
  2. Make sure you book sufficient time for your event…from the moment you unlock the door to set-up the hall(s) to the moment you take out the garbage, turn off the lights and lock the door. It is all part of your booked time.
  3. If the weather is very hot, renters of the Main, East and North Halls might wish to bring floor fans as there is no air conditioning in those halls. The West Hall and Board Room have air conditioning.
  4. When you arrive, we will have put the furnishings and equipment in the hall that you have requested: tables and chairs, possibly stage, pipe-and-drape or microphone. It is up to you to put the tables and chairs where you want them. You are not to move the stage or pipe-and-drape at any time. You are welcome to use the artificial trees in the public areas.
  5. Light switches for all washrooms for the Main & East Halls are by the Janitor’s Room.
  6. Although every effort is made to provide adequate paper products in the washrooms, additional paper towels or toilet tissue are in the Janitor’s Room.
  7. All trash receptacles should have extra bags in them for your convenience.
  8. Cleaning supplies are in the Janitor’s Room, near the Ladies Washroom in the Main Hall.

After Your Event…  

  1. Stack the chairs in stacks of 6 and set them against a wall. Please don’t mix the colours. (There are light-coloured and dark-coloured chairs with slightly different patterns. They are very difficult to pull apart if mixed together.)
  2. Dry mop the floor. If there is a spill on the hardwood floor in the Main and East Halls that requires immediate attention, a wet mop may be used (no detergent).
  3. Clean and fold the tables. Stack them against a wall.
  4. Tie up your trash and take outside to the garbage bin, located behind the kitchen door.
  5. Check outside on the immediate grounds, including the Centennial Garden in front of the main building, to clean up any debris from your guests.
  6. Please try to leave the facilities as you found them. Clean up as best you can.

These facilities are in a residential community and we try hard to be a good neighbour. Noise and disturbance complaints are taken very seriously.

Rules for Use of Facilities

Booked Rental Time…

  • The rental period starts from the time you unlock the door, unload supplies and start decorating; and ends when you finish your clean-up, take out the garbage and lock the door. Rental fees are charged for all of those hours. It is expected and required that you remain within the hours booked or additional charges will be levied.
  • There is a 3-hour minimum charged for all rentals.

Liquor…

  • A liquor permit is required at all times when liquor is to be served.
  • The procurement of a liquor license is the responsibility of the renter/user and shall not extend service beyond 1:00 AM.
  • Party Alcohol Liability insurance (PAL) must be procured by the renter/user in order for liquor to be served. Proof of adequate insurance is required before access to facilities is provided.
  • Liquor is not permitted outside the buildings.

Occupation and Noise…

  • Amplified/live music is prohibited past 1:00 AM.
  • The facilities are to be vacated by 2:00 AM.
  • Use of the facilities is at the sole risk and liability of the renter/user.
  • Unauthorized use of any space not included in the rental/usage agreement is prohibited.
  • No lodging or overnight camping in the parking lot is permitted.

Decorations…

  • Decorations are permitted ONLY as follows: green or blue painters’ masking tape; putty designed for this purpose; removable poster tape; reusable clear tabs. Other options are ceiling magnets and removable hooks.

Hall Clean Up…

  • Renters/users are required to “Leave it as you found it”. The various rooms (halls, kitchen, bar, washrooms) are to be cleaned and left in the condition they were in at the time of possession by the renter/user. Failure to do so may result in the forfeiture of the rental deposit and further costs may be invoiced back to the renter/user for any additional cleaning or repairs.
  • Remove everything that has been brought to the facilities. Prior approval from the Facility Manager is required if anything is to be left on-site for pick up at a later time. Any items or equipment left behind without prior approval will be subject to storage fees and/or disposal.

Strictly Prohibited…

  • Packing, duct, tuck, clear household and double-sided foam tapes to attach anything to the floors, walls, doors, windows or anything else owned by WHMCA. These remove the finish from the floor and walls and it is very difficult to get the glue off the fixtures.
  • Affixing anything to the ceiling is prohibited – we can loan you magnets at no charge.
  • Open flame candles – use the battery-operated ones.
  • Confetti, rice, birdseed or loose decorative gemstones – either inside facilities or on the grounds.
  • Dance wax on the floors.
  • Tacks, nails or staples anywhere – on tables, counters, walls, doors or ceiling.
  • Single serving glass beverage containers (beer bottles, coolers, soft drinks). Please use cans.
  • Animals, birds or reptiles without the express permission of the Facility Manager.
  • The following products are approved:

Flammable Materials…

  • In compliance with the Alberta Fire Code and under the direction of the City of Calgary Fire Department, the use of candles, propane or any other type of open flame is STRICTLY PROHIBITED. Failure to comply may result in the immediate suspension of the event.

Additional Equipment…

  • Any additional equipment brought by the renter or user must have prior approval from the Facility Manager. This may include but is not limited to special electrical equipment, lights, lifts, platforms, barbeques or ladders.

Conditions and Typical Reasons for Loss of All or Part of Rental Deposit

  • Failure to comply with the Rules of Hall Use
  • Setting up prior to the specified time and/or failure to vacate the premises by the time specified in the contract
  • Complaints from neighbours for excessive noise or other reasons
  • Any circumstance that results in a call-out to the facilities by the Calgary Police Service or a private security service
  • Serving of alcohol later than 1:00 AM
  • Use of facilities for purposes other than those stated in the rental contract
  • Unauthorized use of space not included in your contract
  • Failure to complete adequate clean-up after the event and leave the facility “as you found it”
  • Damages to the facilities, property or furnishings
  • Damage to any portion of the floors – whether intentional or accidental
  • Use of flammable materials without prior written approval from the Facility Manager
  • Violation of the occupancy limit as stated in the rental contract